ADMINISTRATIVE SERVICES SUPERVISOR (COMMUNITY PROGRAM SPECIALIST V)

Job Description:

ADMINISTRATIVE SERVICES SUPERVISOR (COMMUNITY PROGRAM SPECIALIST V)

Description

DESCRIPTION

THE COMMUNITY

Idyllically located on the Pacific Coast just south of Los Angeles and adjacent to Orange County, Long Beach is a vibrant city of approximately 450K residents. Known for its diverse and inclusive community, Long Beach features a unique blend of urban sophistication, cultural richness, and coastal charm. The City encompasses about 51 square miles, offering an array of parks, beaches, and recreational opportunities. Residents enjoy mild climate year-round perfect for outdoor activities such as biking, running, water sports, and much more. Long Beach is home to world-class attractions including the Aquarium of the Pacific, the historic Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. Long Beach will be the largest venue city for the 2028 Olympic and Paralympic Games.

Long Beach also boasts a thriving economy supported by industries such as aerospace, education, health services, manufacturing, tourism and professional services. With two advanced educational institutions, California State University Long Beach and Long Beach City College, and robust K-12 schools, the City is a hub for learning and innovation. Transportation options abound. The Long Beach and Metro transit systems along with the City’s own airport provide convenient access throughout the broader Southern California region. Long Beach is recognized as one of the nation’s most walkable and bike-friendly cities.

CITY GOVERNMENT

Long Beach operates as a charter city governed by an elected Mayor and nine City Council members elected by district. The City Manager, appointed by the Mayor and City Council, oversees the daily operations of 15 departments and an FY26 annual budget of approximately $3.7B. The City employs over 6,000 full-time and part-time staff; dedicated to providing exceptional public services with the vast majority being represented by eleven employee associations.

• City Departments
• Citywide FY26 Budget
• 2030 Strategic Vision
• Elevate ’28 Infrastructure Investment Plan

The City of Long Beach fosters an environment where every employee is celebrated for their individuality and unique talents they bring to their role. Reflecting the diversity of the community within the workforce is a key priority embraced at every level of the organization-from management to policycreation. City Leadership actively promotes equity and inclusion by partnering with staff and community stakeholders to advance fairness in all initiatives. Transparency remains a cornerstone of these efforts with demographic data, including workforce diversity and pay equity by race and gender, shared publicly to ensure accountability and progress.

THE DEPARTMENT OF ECONOMIC DEVELOPMENT & OPPORTUNITY

The Department of Economic Development & Opportunity is an innovative department that leverages Federal, State, and City resources to generate growth in property, sales, and transient occupancy taxes that pay for services citywide. The Department continuously works to implement the recommendations of the Grow Long Beach Economic Blueprint. This comprehensive plan provides policy recommendations and will further Long Beach as an innovative ecosystem that lays a foundation for entrepreneurial success from business start-up to growth.

The Department has approximately 90 employees with five bureaus: Business Development, Business Operations, Real Estate Development, Waterfront Development, and Workforce Development. The Department's mission is to create economic opportunities for workers, investors, and entrepreneurs with an annual budget of over $31 million from eight different City funds.

To learn more about the Department visit:

• Department Website
• Department FY 26 Budget
• Grow Long Beach Initiative
• Bureau Website

THE POSITION

The Community Program Specialist V (Administrative Services Supervisor) is an unclassified, at-will supervisory position that reports to the Workforce Development Officer and provides leadership and oversight for Data Management, Contracts, and Procurement.

This role is responsible for ensuring integrity, accuracy, and compliance of workforce program data across the Workforce Innovation and Opportunity Act (WIOA) and other federal, state, and locally funded initiatives. It also oversees contract administration and procurement functions, including the development, monitoring, and compliance of program contracts and purchasing activities. The position plays a key role in strengthening performance accountability, driving continuous improvement, maintaining audit readiness, and advancing equitable service delivery.

This position supervisors a team of three staff-one Data Integrity Specialist, one Training and Contracts Coordinator, and one Contracts and Procurement Specialist, and serves as the lead authority for data governance, reporting systems, performance monitoring, and contracts and procurement functions in support of workforce development programs.

This position offers a hybrid schedule with one (1) telecommute day per work week, and the option of a 9/80 alternative work schedule.

EXAMPLES OF DUTIES

EXAMPLES OF DUTIES

• Lead and supervise staff responsible for data management, contracts, and procurement, providing strategic direction, guidance, and performance oversight to ensure accurate and timely data reporting and effective contract and procurement administration across all workforce programs.
• Oversee and support the development, implementation, and performance monitoring of contracts and procurement activities, including training contracts and other program-related agreements, ensuring compliance with federal, state, county, and local procurement and contracting requirements.
• Support compliance monitoring activities, including the preparation of audit documentation and development of written responses to audit findings and corrective action plans.

• Analyze and monitor program performance outcomes, service levels, and compliance metrics for federal, state, county and local grants.

• Research and apply best practices related to performance and data management, to promote and implement continuous improvement strategies.

• Compile, prepare, and present program information to executive leadership, workforce development board, program managers, front-line staff and partnering agencies.
• Generate and deliver case management tools to program staff (e.g., caseload rosters, grant reports, data management-related guidance).

• Prepare and present monthly, quarterly, and annual reports in a timely and accurate manner.
• Develop and present operational guides and training materials.
• Serve as the designated local Management Information System (MIS) Administrator.
• Represent the Long Beach Workforce Innovation Network (LBWIN) at local, regional, and statewide convenings.

REQUIREMENTS TO FILE

MIMIMUM REQUIREMENTS:

• Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or closely related field (Proof required at time of application*).
• Four (4) years full-time professional experience in contracts administration, procurement functions, and providing supportive services in grant funded programs, projects, and services.
• A Master’s Degree in Business Administration, Public Administration, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience. (Proof of education required).
• An Associate’s Degree in Business Administration, Public Administration or closely related field and six (6) years of full time professional experience in contracts administration, procurement functions, and providing supportive services in grant funded programs, projects, and services may be substituted for the required Bachelor’s Degree and four (4) years of experience. (Proof of education required).
• Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
• A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

*Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any document submitted must contain either the applicant's name or other identifying characteristics on the document. Proof of education for academic degrees should indicate the type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing.

DESIRABLE QUALIFICATIONS

• Experience with statistical data collection, analysis, and reporting, including the ability to query, extract, and interpret data from relational databases and present findings clearly.
• Experience with procurement processes and contracts administration, including purchasing procedures, vendor coordination, development, monitoring, and compliance of service agreements in accordance with federal, state, and local regulations for grant-funded programs.
• Experience working within a multi-funded public workforce development system, with knowledge of Workforce Innovation and Opportunity Act (WIOA) requirements, service delivery, and performance measures.
• Strong critical thinking, judgment, and problem-solving skills with the ability to manage multiple priorities, meet deadlines, and take initiative with minimal direction.
• Excellent oral & written communication and interpersonal skills, with the ability to collaborate across multiple levels including leadership, front-line staff, and partner agencies.
• Experience in process improvement, records management, and safeguarding confidential information within a workforce or public sector environment.
• Experience with workforce development platforms such as CalJOBS, Cal-E-Grants, Youth@Work Portal, or ARS, and proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience designing and delivering training or staff development sessions, and/or experience in a supervisory or management capacity.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on May 29, 2026. To be considered, applicants must submit a cover letter, resume, and proof of education (if qualifying with a degree and applicable to position) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7008.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a discontinuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7198.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If special accommodation is desired, please contact the agency two (2) business days prior, if applicable.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 5/29/2026 11:59 PM Pacific

Salary:

$41.53 - $56.49 Hourly