Administrative Support Coordinator I

Job Description:

Administrative Support Coordinator I

Description

• • Position Summary
  • Full-time position available on or after September 14, 2026 for Facilities Logistical Services.
    This position’s responsibilities are carried out under general supervision. The incumbent is responsible for providing clerical and administrative support functions for Facilities Services operations and performing administrative support duties of an operational and procedural nature. Responsibilities include maintaining office procedures and records, preparing correspondence and reports, supporting departmental communications and meetings, maintaining and compiling operational and administrative records and data, responding to routine inquiries, and providing administrative support for departmental activities and services. The position regularly interacts with campus personnel, vendors, contractors, and the public regarding departmental services and operational matters, and exercises judgment in organizing and completing routine work assignments and resolving standard operational issues.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Provide clerical and administrative support for Facilities Services operations and departmental activities.
    • Maintain office files, records, schedules, and related administrative documentation.
    • Schedule meetings, appointments, training activities, and travel arrangements as assigned.
    • Prepare and process routine procurement, reimbursement, and administrative forms and documents.
    • Receive and route Facilities service requests utilizing departmental office systems.
    • Maintain records related to departmental key issuance and return procedures.
    • Answer routine inquiries regarding departmental services and procedures and refer complex matters to appropriate staff.
    • Maintain departmental financial, personnel, training, and administrative records and files.
    • Enter, update, and track information in spreadsheets, databases, and office support systems.
    • Prepare routine reports and summaries using departmental data and records.
    • Process and maintain travel, procurement, and reimbursement documentation.
    • Maintain confidential records in accordance with university and departmental procedures.
    • Assist with organizing documentation for audits, reviews, and reporting purposes.
    • Track training and certification dates and maintain related records and files.
    • Review forms and documents for completeness and required information.
    • Prepare, format, and distribute departmental correspondence, reports, and informational materials.
    • Answer phones, greet visitors, and respond to routine inquiries from students, staff, vendors, and campus constituents.
    • Maintain departmental communication materials, mailing lists, and electronic files.
    • Update website content and departmental informational materials as directed.
    • Assist with preparing presentations, meeting materials, and departmental communications.
    • Provide clerical support for departmental meetings, committees, and special events.
    • Distribute procedural and departmental updates to staff and campus constituents as assigned.
    • Order and maintain office supplies and assist with general office support activities.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
  • Preferred Qualifications
  • • Two (2) years of related experience.
    • Bachelor’s degree in Business Administration, English, Public Administration.
    • Prior experience in a CSU or higher education setting.
    • Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
    • Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
    • Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
    • Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
    • Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
  • Knowledge, Skills, Abilities
  • • Experience to be fully functional in all technical aspects of work assignments.
    • Ability to understand and operate in a variety of organizational structures.
    • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
    • Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
    • Ability to use and quickly learn new office support technology systems and software packages.
    • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
    • Ability to independently handle multiple work unit priorities and projects.
    • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
    • Working knowledge of budget policies and procedures.
    • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
    • Ability to draft and compose correspondence and standard reports.
    • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  • Special Conditions
  • • Position may be required to travel
  • License or Certifications
  • • Valid California driver’s license
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated starting salary will be $4,047 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $4,047 (step 1) - $5,896 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • August 5, 2026
    
    
  • Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Jul 22 2026 Pacific Daylight Time
Applications close: Aug 05 2026 Pacific Daylight Time