SCHEDULER (LEGISLATIVE AIDE, NON-CAREER)

Job Description:

SCHEDULER (LEGISLATIVE AIDE, NON-CAREER)

Description

DESCRIPTION

The Office of Councilmember Kristina Duggan is looking for a highly organized, professional, and detail-oriented individual to serve as the Councilmember Duggan's Scheduler. This part-time Scheduler (Legislative Aide, Non-Career) position will support the day-to-day coordination of the Councilmember’s calendar, meeting requests, community events, office materials, and administrative needs.

About Councilmember Kristina Duggan
First elected in November 2022 and re-elected in June 2026, Councilmember Kristina Duggan is driven by her passion for community service, public safety, and the vitality of the local business community. As a Councilmember, Kristina is working to address issues most impacting the residents of the 3rd District including issues related to public safety, homelessness, infrastructure, and fiscal responsibility.

Kristina has been a proud resident living and working in the 3rd District of Long Beach for 27 years. Kristina co-owns and operates Dr. Duggan & Associates, a successful local behavioral health center in the Belmont Heights area of Long Beach. She and her husband, Matt, live in Belmont Shore and are proud parents of two children, Shannon and Matthew.

EXAMPLES OF DUTIES

The Scheduler will be responsible for managing and coordinating the Councilmember’s calendar, supporting office operations, and other administrative tasks. Responsibilities include:

• Reviewing, tracking, and responding to scheduling requests from residents, community organizations, City staff, elected officials, public agencies, and other stakeholders
• Coordinating internal and external meetings, including confirming attendees, locations, virtual meeting links, briefing materials, and logistics
• Coordinating event attendance, including collecting event details, speaking roles, arrival times, parking information, and staff support needs
  
• Maintaining an accurate and up-to-date calendar for the Councilmember and the Office
  
• Helping prioritize scheduling requests based on office goals, district needs, time sensitivity, and the Councilmember’s availability
  
• Preparing daily and weekly calendar summaries for the Councilmember and staff
  
• Preparing certificates, recognitions, and other materials for community members, organizations, events, and special occasions
  
• Preparing meeting materials, event materials, briefing packets, agendas, handouts, sign-in sheets, and other documents as needed
  
• Communicating professionally with constituents, community partners, City departments, and external stakeholders
  
• Providing general administrative support to the office, including document preparation, data entry, file organization, copying, printing, supply coordination, and other office tasks as assigned
  

REQUIREMENTS TO FILE

Minimum Requirements:

• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.

Successful candidates should have:

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Professional judgment when handling sensitive or confidential information
• Comfort communicating with residents, public officials, community leaders, and City staff
• Ability to work independently and as part of a small team
• Proficiency with calendar systems, email, Microsoft Office, Google Workspace, Canva, or similar tools
• Interest in local government, public service, constituent services, or community engagement

SELECTION PROCEDURE

This recruitment closes at 5:00 p.m. on Thursday, August 06, 2026. To be considered, applicants must submit a complete application packet, which includes an online application, a cover letter, and a resume in PDF format. Incomplete application packets that do not meet the minimum requirements will not be considered. The most qualified applicants will be invited to proceed in the selection process.
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide Non-Career is appointed by and serves at the pleasure of the Council Office. Non-Career employees are allowed a maximum of 1,600 work hours available over a 12 month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

• Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
• Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
• Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
• Disability Insurance: City-paid short-term and long-term disability insurance.
• Management Physical: Annual City-paid physical examination.
• Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
• Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
• Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
• Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
• Transportation Allowance: Monthly allowance is allocated by classifications below;
  • Department Head $650.00
  • Deputy Director/Manager $550.00
  • Chief of Staff / Administrator / Principal DCA: $450.00
  • Executive Support Staff: $300.00
• Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
• Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
• Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
• Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Management positions - Refer to the Job Posting brochure included in the job posting.

Closing Date/Time: 8/6/2026 5:00 PM Pacific

Salary:

$25.00 Hourly