Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

Full-time position available with the Parks Department - Recreation Division
Location: 4600 E. 63rd St.
Pay Starting at: $20.88 per hour

Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.

Application Deadline: August 14, 2026

About Us

About the Parks & Recreation Department

Kansas City Parks & Recreation is dedicated to enhancing the community's quality of life through equitable, community-driven programs and sustainable management of natural resources. The department provides and maintains a wide range of parks, recreational facilities, and amenities, including trails, lakes, playgrounds, and cultural spaces. By promoting leisure, wellness, and environmental stewardship, Parks & Recreation fosters healthy lifestyles, strengthens community connections, and contributes to a vibrant, world-class city experience.

Click here for more about this department

Responsibilities

What You'll Do:
• Provides administrative support for the Recreation Division including coordination of meetings, calendars, and division communications
• Perform a variety of complex administrative assignments requiring independent judgment and initiatives
• Operates the division's recreation management system, CivicRec
• Serves as timekeeper for the Recreation Admin staff and reviews/audits Recreation Division time
• Maintains comprehensive records and prepares reports related to program operations, participation, and performance
• Performs related duties and special assignments/projects to support division operations, strategic initiatives, and/or prepares detailed reports with findings and recommendations
• Compiles, analyzes, and interprets operational and program data to support decision-making and strategic planning
• Supports accreditation processes and ensures compliance with documentation and reporting standards
• Conducts surveys and/or collect data related to the Recreation Division programming, prepare reports with findings and share with staff involved
• Supports financial tracking, reporting, and reconciliation of program-related accounts
• Assist with monitoring athletic facility use agreements, contracts, and rental permits to ensure compliance with established terms and conditions.
• Track contract deadlines and payment schedules, ensuring all required funds are collected and received prior to established due dates.
• Coordinate with user groups, vendors, and internal staff to follow up on outstanding balances and contract requirements.
• Manages inventory of Recreation Admin supplies
• Orders supplies and goods for daily operations and events for the Recreation Division
• Analyzes program revenues and expenditures to support fiscal accountability and sustainability
• Maintains required documentation including incident reports, waivers, and compliance records
• Supports recruitment, onboarding, scheduling, and coordination of part-time, seasonal staff, and volunteers
• Provides guidance on administrative processes and ensure consistency in operational practices across program areas
• Responds to inquiries, concerns, and complaints from the public, resolving issues in accordance with departmental policies and procedures
• Handles complex or sensitive customer service matters and provide clear, accurate information to participants and community members
• Serves as a liaison with other departments, agencies, and community organizations.
• Other duties as assigned

Qualifications

REQUIRES:

• an accredited Bachelor's degree
• OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).